◇ The RFQClub process
From a WhatsApp voice note to a normalised quote in 48 hours.
No ERP, no forms overload. Send the requirement the way you already do — we structure it, route it to a few right suppliers, and compare their quotes on true landed cost.
01
Process overview
Requirement → decision1
Requirement received
Voice note, WhatsApp text, drawing photo or a form.
Ingest2
AI structures & asks
Mapped to an industry schema; missing specs trigger a clarify loop.
Normalise3
Routed to ≤5 shops
Capped, ranked to verified suppliers who actually make it.
Distribute4
Quotes come back
By voice, PDF or text — replies need no app.
Collect5
Total-landed-cost view
Compared like-for-like with a recommendation + rationale.
Decide02
Ingestion methods
Whatever you already useWhatsApp textForward the group message straight in. Voice noteHinglish & vernacular speech-to-text. Drawing / PDFPhoto or scan → OCR the title block. Forwarded msgChained forwards de-duplicated & parsed. 03
AI output snapshot
After RFQs are receivedStructured RFQ · RFQ·0451
5-axis CNC machined pump housings
MaterialDuplex 220598%
Quantity1,200 pcs96%
StandardsISO 2768-k82%
Budget₹8–15 L/unit75%
Deadline25 days90%
ToleranceNot statedgap
Clarify loop: “Confirm ±tolerance & surface finish on the sealing face?” — auto-sent to buyer before routing.
Quote comparison · total landed cost
| Supplier | Unit | Tooling | Freight | Lead | TLC |
|---|
| Ganesh PrecisionPune · verifiedBest value | ₹640 | ₹40k | ₹18k | 4 wk | ₹8.6 L |
| Coimbatore MachinesCoimbatore | ₹610 | ₹55k | ₹26k | 6 wk | ₹9.1 L |
| Rajkot FabWorksRajkot | ₹655 | ₹30k | ₹31k | 5 wk | ₹9.4 L |
Recommendation: Ganesh Precision — lowest total landed cost with the shortest lead time; unit price is above Rajkot but ₹31k lower tooling + freight nets out cheaper overall.
04
Trust before the data exists
How we de-risk the first orderOn day one RFQClub has no delivered-order history to score suppliers with — and the bidder is blinded until you award. So early buyer confidence comes from the transaction design, not a star rating: verify who can play, hold the money, inspect the goods — and let reputation data earn its way in later.
1
Verified onboardingGST + KYC and a real capability check (machines, certs, past parts) before a shop can even receive an RFQ.Live at launch2
De-risked first orderStart with a small trial / first-article-inspection lot; release the full production run only after the FAI passes.Live at launch3
Escrow & milestonesPayment is held by RFQClub and released on delivery milestones — a brand-new shop can't run off with your advance.Live at launch4
Managed QC at dispatchOptional third-party dimensional + NDT inspection before shipment; the report gates the final payment release.Live at launch5
Reputation earns its way inOnce a shop has delivered orders here, its orders · on-time % · reject % appear on the bid — the stat is earned, never assumed.Phase 2